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All You Need To Know About Destination Wedding Travel Agents

destination wedding travel agent

I hear it again and again – a couple gets engaged, they determine they need to have a vacation spot wedding ceremony and get really excited at the concept…until one million questions begin flooding them abruptly. They feel overwhelmed and do not know the place to start out. Does that sound like you? The primary query is often: “Do I want to hire a vacation spot wedding ceremony travel agent?” (or perhaps now you’re asking your self “What does a destination journey agent even do?”) Don’t fear, it is going to all make sense by the top of this submit. On this information, we’ll break down the way to discover, hire and work with a destination wedding ceremony journey agent.

Should You Rent a Vacation spot Wedding ceremony Travel Agent?

Most individuals will say that in the event you’re having a destination wedding ceremony, you absolutely want a travel specialist. I’m not a type of those that consider there’s one right match for everyone. The truth is that in case you have a whole lot of expertise planning travel, weddings, and you’ve got lots of time on your arms, there’s nothing fallacious with planning it all yourself. But why would you tackle all that added stress when you’ll be able to rent an professional at absolutely ZERO value to you?! That’s a question solely you’ll be able to reply.

What you need to know earlier than you make your choice is that the good destination wedding ceremony journey brokers get paid a commission by the resorts and airways so that you don’t should pay anything for their providers. Experienced travel specialists have visited all the resorts they usually know the destinations and wedding ceremony venues in and out. They will supply unbiased feedback and help information you because they know based mostly on firsthand experience, which resorts are good and which of them aren’t. They have already got great relationships with the resort’s wedding ceremony employees so they can get answers & perks more shortly than you possibly can on your own. And better of all they’ll deal with your whole friends’ travel arrangements so you don’t need to deal with that monumental process on prime of every part else you’re already doing.

A fantastic journey skilled will associate with you to alleviate the stress of planning your destination wedding ceremony journey and might be there as a sounding board for one of the crucial essential days of your life.

Tips on how to work with a Vacation spot Wedding ceremony Travel Agent

Once you determine that you really want the help of a destination wedding ceremony journey agent, you’ll in all probability begin questioning how it all works. How do you find a destination wedding ceremony travel agent? How exactly do you’re employed with a destination wedding ceremony travel agent? Where does their work cease and the wedding planner’s start? How do vacation spot wedding ceremony deposits and room blocks work?

To assist us break down the complete means of working with a destination wedding ceremony travel agent from beginning to end, I interviewed Jack Benoff, president of Vacationeeze, who has many years of destination wedding ceremony journey experience. He broke down all the steps within the means of working with a vacation spot wedding ceremony journey agent so you’ll be able to know what to expect.

1. Discover Vacation spot Wedding ceremony Travel Brokers

There at the moment are over 100,000 individuals in North America that say they are journey brokers but perhaps 95% of them do it part-time. And lots of of them don’t have any expertise with weddings. Yow will discover destination wedding ceremony journey brokers in our Vendor Guide or ask associates for recommendations. It is extremely essential that you simply not only discover somebody with expertise planning vacation spot wedding ceremony but in addition someone who is a superb match for you, which results in step 2….

2. Inquiries to ask a journey agent for vacation spot weddings

Before you rent a vacation spot wedding ceremony journey agent, we advise you set up a telephone interview to ensure they’re a very good match. Listed here are some questions you’ll be able to ask.

  • What number of destination weddings have you ever deliberate?
  • How long have you been serving to shoppers plan weddings?
  • Do you do this half time or full time?
  • Are you out there by way of textual content, telephone and e-mail and what’s your response time?
  • What are your favorite locations and resorts and why?
  • How typically do you journey?
  • Do you host website visits for shoppers?
  • Have you ever ever managed a marriage at the resorts I’m enthusiastic about?
  • Ask them concerning the venues and packages at the resort you’re all for to see in the event that they actually know their stuff or if they’re just studying the resort web site.
  • You can even ask them for a reference from a previous shopper or even a few resorts themselves.

Along with these questions, it’s a good idea to do a bit of research on your own.  For example, verify them out on Facebook and Instagram to see where they’ve traveled. Browse their website and social media to see if they’ve gained any business awards or awards from the resorts. And last however not least, take a look at critiques on WeddingWire or the Knot.

Three. Provide the Journey Agent Some Primary Info to get began

When you choose a destination wedding ceremony travel agent you are feeling snug with, you’ll want to offer them some primary info in order that they will start narrowing down choices. You don’t have to have all of it found out at this level however right here’s an inventory of a few of the info that might be helpful so that you can have if you first contact your chosen travel agent.

  • The approximate variety of visitors you’re anticipating and if any friends might be underneath the age of 18
  • The dates you’re contemplating.
  • Do you’ve have already got a most popular destination or resort in mind?
  • What cities will most friends be flying from?
  • What events would you wish to host, and what sort of venues are you desirous about for every occasion?

2. Have a Name to Talk about Your Needs & Expectations

questions to ask travel agent for destination wedding

Once they’ve this info, Jack from Vacationeeze advised us they wish to schedule a name with the couple and anybody else you want to be on the call (i.e. mother and father). Through the name, they primarily talk about what the couple is in search of in a number resort, personalities of the bride/groom and the friends. They’ll talk about the resorts the couple may already have checked out and answer basic destination wedding ceremony questions. Additionally they talk about budgets for the marriage events and for the friends staying on the resort.

Jack informed us that it is very important create an inventory of 3-5 resorts which are a great match for the visitors and the couple. He additionally indicated it is very important understand where the visitors are flying from. For instance, if most friends are flying from Boston or Hartford it in all probability doesn’t make sense to take a look at a resort in Cabo or Hawaii especially because the average visitor keep is just Four nights.

Three. The Journey Agent Finds Your Dream Vacation spot, Resorts & Venues

As soon as your vacation spot wedding ceremony journey agent has a greater understanding of what you’re in search of they contact a gaggle of resorts to request proposals with pricing and numerous perks you’ll obtain. They may also examine with the resort to ensure your desired wedding ceremony date, time and venue are all out there.  All Three of those are essential.  Jack informed us that previously, a bride/groom will call a resort who will inform the couple that the date is accessible however it isn’t till 30 days previous to their wedding ceremony that the resort will assign a time and wedding ceremony location.

Four. Evaluate Proposals with Your Journey Agent and Select a Resort

Within Three-5 days, Vacationeeze informed us they may set up a name with you to assessment the proposals from the varied resorts and talk about every one intimately. You will talk about website visits, the precise wedding ceremony packages from each resort, and evaluation footage of rooms, the resort, and venues.

5. Finalize the Wedding ceremony Package deal & Visitor Room Allotment

When you determine on a resort, your destination wedding ceremony journey agent will request contracts from the resort for each the rooms and the wedding. They may talk about room allotments, wedding ceremony packages, and another questions.  Jack Benoff of Vacationeeze advised us that there are two ways to cope with rooms in your visitors:

  • A flex Group – With any such group you aren’t guaranteed a selected price or number or rooms. Most travel brokers won’t recommend this. Some brides/grooms like it as there’s often no deposit required. The problem is that all your visitors can probably pay totally different quantities and the resort can run out of rooms. Even more importantly, most of the time you’ll not get any perks or freebies.
  • A Contracted Group – That is how most vacation spot wedding ceremony travel agents will recommend you proceed. With a contracted group, you’ll hold a selected variety of rooms in your wedding ceremony keep. This manner your whole friends will get a discounted price, you don’t have to fret about operating out of rooms and you’ll get perks reminiscent of free rooms and upgrades. A resort will sometimes require a $100 per room deposit to carry the room however you’ll get all the money again once your visitors make their deposit. For those who maintain extra rooms than you find yourself needing, you simply give them again by the dates within the contract and there will probably be no penalty. Your travel skilled will work with you to know these dates.

6. Pay Deposits

destination wedding travel agent advice

After you determine how you’ll cope with visitor rooms (i.e. a flex group or contracted group), the next step can be to place down deposits.  There are sometimes two deposits.

  • Deposit to carry the marriage date – As soon as this is paid the resort will assign a marriage designer/coordinator to you.  Your journey specialist ought to make the introduction to your wedding ceremony designer who you’ll start working with to customise your occasions, menus, and décor. Jack at Vacationeeze advised us that he sometimes works very intently with the bride/groom throughout this course of to answer any questions they could have in working with the resort wedding ceremony coordinators.
  • Deposit for rooms-  Every visitor will sometimes pay a $100 to $150 deposit and their ultimate cost is often due roughly 45 to 90 days prematurely of their travel date. Through the time between the deposit and ultimate cost, friends are free to make funds as properly.

7.  Your Journey Agent Manages Travel Arrangements for You & Your Friends

For some of your friends, this can be their first time touring in another country and they’ll have plenty of questions. Do you actually need them calling you 20 occasions about their passports, asking if the resort has gluten-free food, what’s the gown code at the French restaurant, and what happens if they need to cancel their trip? Your travel agent will handle all of it. Once all the travel details are finalized, your travel agent often creates a brochure and/or web site for the wedding friends to plan their travel.

A terrific journey skilled will probably be there to assist your friends customise their travel plans, answer questions concerning the resort, organize excursions and even organize the transportation from the airport to the resort. The travel professional will be the main level of contact in your visitors so that you don’t need to be.

Jack from Vacationeeze informed us simply a number of the methods they work with wedding ceremony friends:  “We’ll work with friends to gather their deposits, make interim funds if they want after which cost their remaining payments. Our workforce helps friends with any special requests for dietary wants, bedding requests, even help them organize a particular birthday celebration. We will even help your visitors that need to come early or keep later to increase their stay.  And within 2-Four weeks of departure, we’ll send the friends their journey paperwork with travel ideas in addition to ideas concerning the resort.”

eight.  Coordinate Final Minute Details

Jack additionally advised us that they send an updated rooming listing to the bride/groom on a periodic basis, so they can see what visitors are attending and for what dates. As you get nearer to the marriage, they may also present you the flight info for each visitor so you’ll be able to schedule their welcome events, welcome luggage, or see who is arriving at what time. They will additionally work with you to plan special events resembling personal cocktail cruises, groomsmen zip line trips, household purchasing journeys, or excursions as soon as they know which friends are literally attending.

9.  Optionally available On-Website Help

destination wedding travel agent_questions to ask

Some travel specialists will even attend the marriage at no further charge — they only ask that you simply pay for his or her journey bills. Jack Benoff, from Vacationeeze informed us:  “We attend lots of our weddings and often attend all of our giant weddings. We sometimes will arrive a day earlier than most friends and meet with the resort to ensure there shall be no issues with the rooms and to coordinate the transportation to/from the airport as well as schedule a gaggle meeting with the wedding designers and all the distributors that can be involved with the marriage. We need to assure that the couple has a tremendous stress-free wedding ceremony.”

I hope this helped clarify the process for you but when you nonetheless have more questions just ask in the remark field under! To contact Jack Benoff to see in the event that they’re a very good match for you, simply fill out the form under and they’ll reply on to you.

Contact Jack Benoff from Vacationeeze about Your Vacation spot Wedding ceremony

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